Town Clerk

  Please Note: Absentee Ballots for the November 7, 2023, Municipal Election will become available beginning Friday, October 6, 2023.

Applications can be submitted now, and we will distribute Absentee Ballots per instruction beginning October 6, 2023.

Click Here for More Information 

General Information

The office of the Town Clerk is the oldest office in American History. It was created with the landing of the early settlers in America and serves as a direct link between the citizens of the community and their government. The Connecticut General Statutes charge the Town Clerk with hundreds of functions.  Every town and city in Connecticut has a Town Clerk who serves in the role as custodian of official public records (land records, vital statistics, Board & Commission agendas and minutes, election results); communicator of public policy; organizer of public business; recorder of the community’s history, performer of many varied tasks that assist in the smooth operation of local governance. The office is the central hub of local government, linking citizens with the documentation of their town’s business and events.

The Town Clerk’s office provides information on all property sales and transfers to the Assessor and Tax Collector.   Absentee ballots, marriage, hunting, fishing, and dog licenses are issued by the Town Clerk’s office.  Photocopies of agendas, minutes, land records, and maps are available for a fee as are certified copies of birth, death, marriage, and veteran discharge records.  Duties also include processing all town notary appointments, appointment of Justices of the Peace, and acceptance for filing lawsuits and claims.  As election officials, the Town Clerk and staff may accept voter registrations in the absence of the Registrars of Voters.

The office and land records vault are used daily by title searchers, attorneys, bankers, appraisers, civil engineers, surveyors, real estate agents, and the general public.

The Town Clerk’s Office Now Offers Electronic Vital Records Requests.

Want to request a copy of a birth, marriage, death certificate.   Please click on the following link below to start the process: 

Vital Records Request

Please Note:

A document drop box for the convenience of recorders and Town Residents is located in the rear of the building, by the  lower level entrance. We hope this makes it easier for everyone who requires the help of the Town Clerk’s Office!

Our mission is to accurately maintain, make easily accessible and carefully index East Haven records. To ensure that all services in the Town Clerk’s Office reflect professionalism, efficiency, organization and a keen appreciation for the public’s records.

The Town Clerk's Office is open from 8:30am to 4:30pm Monday through Friday

The office stops recording on the land records at 3:45pm.

Office Email: townclerk@easthaven-ct.gov 

Town Clerk Services:

Land Records 

• Filing, indexing & coping of land records
• Filing and coping property maps

Environmental protection licenses & permits 

• Hunting, non-resident hunting, non-resident hunt. & fishing
• Fishing, non-resident fishing, non-resident 3 day fishing
• Trapping, junior trapping
• Firearms, junior firearms hunting
• Pheasant tags, state duck stamps, H.I.P. permits, duplicate E.P. licenses

Licenses & permits 

• Notary Public applications, certifications and registration
• Dog licenses
• Liquor permits

Elections 

• Issue voter identification cards
• Register voters (When our Registrar of Voters Office is closed)
• Distribute and Process absentee ballots applications
• Processes election results and statistics
• Issues general information relative to political campaign finance regulations
• Receives Campaign Filings for Municipal Elections

Vital Statistics 

• Birth certificates
• Marriage licenses
• Marriage Certificates
• Death certificates
• Burial and transit permits
• Cremation certificates

Other Documents Maintained 

• Claims against the Town are maintained and forwarded to the Town Attorney
• Filing of writs
• Military discharge papers, which are forwarded to the Assessor's Office
• Receives and codifies all Town ordinances
• Receives cemetery sexton reports
• Records, indexes and binds all Town tax liens
• Sewer use liens are produced by the Regional GNHWPCA and Recorded with our Land Records 
• Collects Commissioner of Revenue forms and taxes and forwards them to the State of CT
• Collects Town conveyance taxes and forms

Town Boards & Commissions 

• Filing of minutes and agendas
• Posting meeting announcements and agendas in Town Hall and on the Town's Website
• Administers Oaths of Office